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Managing & administering employee shifts/worktime records

Written for managers, learn how to manage and approve employee shifts/worktime records.

Updated over 8 months ago

Overview of the HR Module.

The RaceFacer HR module provides a comprehensive set of tools to manage employee work hours, payroll processing, and administrative tasks. Whether you're an employee clocking in or an administrator overseeing operations, this guide will walk you through the end-to-end configuration and usage of the HR module.

To use this feature, your venue must have the HR Module enabled and configured. Learn more

Managing & Administering Employee Shifts/Worktime Records

Managers and administrators can manage employee shifts in the Administration section of the HR module. This includes the ability to:

  1. Approve single shifts/worktime records.

  2. Approve shifts and worktime records in bulk.

  3. Manually add worktime records.

  4. Edit worktime records.

  5. Delete worktime records.

  6. Update start/end times and hourly rates for worktime records in bulk.

Below are details on how to perform each of the actions listed above.

  1. To a approve a single shift/worktime record:

    1. Click on the 'Confirm' button for the shift/worktime record you wish to approve.

  2. To approve multiple shift/worktime records:

    1. Select one or more shift/worktime records using the check boxes in the shifts table.

    2. Click on the blue 'Confirm Selected' button at the top of the shifts table.

    3. All selected shift/worktime records will be approved, which is necessary to generate payroll reports.

  3. To manually add a worktime record:

    1. Tap or click on the green 'New Record' button above the shifts table.

    2. When presented with the 'Add worktime' modal, make a selection for 'Position', 'Employee', 'Start workday', 'End workday', and 'Hourly Rate'

    3. Once finished, tap or click on 'Save' to add the record.

    4. If you wish to add breaks for the newly created shift/worktime record, tap or click on the '+ Break' button for the newly added record in the shifts table.

  4. To edit a worktime record:

    1. Locate the desired record in the shifts table.

    2. Tap or click on the 'Edit' button for the shift.

    3. Make the desired updates, including 'Start workday', 'End workday', and 'Hourly Rate' - this will allow you to adjust the length of the shift/worktime record and the hourly rate.

  5. To delete a shift/worktime record:

    1. Locate the desired record in the shifts table.

    2. Tap or click on the trashcan icon.

    3. When presented with the delete confirmation, tap or click on the 'OK' button to confirm that you'd like to delete the shift/worktime record.

  6. To update start/end times and hourly rates for worktime records in bulk:

    1. Locate the desired records in the shifts table.

    2. 'Start', 'End', and 'Hourly Rate' are each input fields in the shifts table - update these with the desired values.

    3. Click on the orange 'Save Changes' button above the shifts/worktime table.

Approving Single Shifts/Worktime Records

Approving Shifts and Worktime Records in Bulk

Manually Adding Worktime Records

Editing Worktime Records

Deleting Worktime Records

Updating Worktime Records in Bulk

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